Our Company is hiring!
*Only Singaporean / PRs need apply:
Administrative Assistant (Warehouse & Ordering)
Administrative assistant responsibilities include providing administrative support to ensure efficient operation of the office.
You will support managers and employees through a variety of tasks related to organization and communication. The admin job scope includes communicating via phone and email ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner.
¥ Prepare invoices and delivery order for incoming orders
¥ Receiving, moving, checking and storing incoming goods.
¥ Checking and inspecting goods received and ensuring they are of accurate quantity, type, and also acceptable quality.
¥ Packaging and labelling products before they are dispatched.
¥ Picking and packing products.
¥ Selecting space for storage and arranging for good to be placed in the designated areas.
¥ Making sure that all inventory processes are completed on the same day.
¥ Labelling goods that have arrived at the warehouse.
¥ Welcoming and helping clients who visit the branch.
¥ Contacting transport companies and coordinating dispatch and delivery with them.
¥ Preparing deliveries for the van drivers.
¥ Moving and organising stock.
¥ Supervising the work of junior staff.
¥ Ensuring a clean and safe workhouse for staff to work in.
¥ Storing stock away safely.
¥ Removing hazardous products from the warehouse.
¥ Signing off and replenishing stock.
¥ Monitoring stock levels.
¥ Moving items through the warehouse from receipt to despatch to customers.
¥ Accurately updating all data into computer and manual recording systems.
¥ Answer and direct phone calls
¥ Maintain customer contact lists
¥ Produce and distribute correspondence memos, letters, faxes and forms
¥ Assist in the preparation of regularly scheduled reports
¥ Develop and maintain a filing system
¥ Order office supplies
¥ Proven admin or assistant experience
¥ Knowledge of office management systems and procedures
¥ Excellent time management skills and ability to multi-task and prioritise work
¥ Attention to detail and problem solving skills
¥ Excellent written and verbal communication skills
¥ Strong organisational and planning skills
¥ Proficiency in MS Office
¥ Minimum Diploma in Business Studies/ Administration/ Management or equivalent.
¥ Applicable only to locals/PRs
Interested applicants pls leave us a PM here!